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eInvoicing Adoption Leaders Group minutes – 6 December 2021

Minutes from the 5th eInvoicing Adoption Leaders Group (eALG) meeting held on 6 December 2021.

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Meeting details

Date

  • Monday, 6 December 2021

Time

  • 11:00am to 12:30pm (Auckland and Wellington)
  • 9:00am to 10:30am (Melbourne and Sydney)

Location

  • Pastoral House meeting room L04 04M
  • MS Teams meeting

Attendence

Chair

  • Stewart McRobie, CFO Finance and Performance, Ministry of Business, Innovation and Employment (MBIE)

Members

  • Caroline Rawlinson, CFO, MYOB
  • Craig Hudson, MD,  New Zealand & Pacific Islands, Xero
  • Emma Dobson, Independent,
  • Jeff Martin, Chief Technology Officer, B2BE
  • John Eastman, New Zealand MD, Oracle
  • John Mazenier, New Zealand Country Manager, TechnologyOne
  • Kris Gerken, Head of Finance, Placemakers / Fletcher Building
  • Marc Rivers, CFO, Fonterra
  • Nathan Marsh, CFO, Foodstuffs – Attendance TBC
  • Neil Padley, Head of Finance Shared Services – Corporate, Woolworths NZ (Countdown)
  • Scott Burgess, Delivery Unit Lead - Billing & Collections, Spark

Substitutes

  • Chris Greenough, Director, Global Service Operations, Fonterra
  • Nick Quin, Director, Public Sector, SAP
  • Philip Leath, GM Tax and Procurement, ANZ
  • Quintin Pretorius, Senior Manager, Operations Enablement, Westpac
  • Richard Marshall, Manager Financial Accounting and Transactional Services, WCC

Apologies

  • Alistair Smith, CFO (NZ), IAG Insurance
  • John Healy, CFO, ACC
  • Kerry Conway, Deputy CFO, Westpac
  • Peter Gudsell, CFO, Auckland Council
  • Phil Cameron, MD, SAP New Zealand
  • Sara Hay, CFO, Wellington City Council
  • Stewart Taylor, CFO, ANZ
  • Marc Rivers, CFO, Fonterra

MBIE Attendees

  • Andrew Cooke, eInvoicing Product Manager
  • Mark Wierzbicki, Director eInvoicing
  • Perry Liolios, Lead Advisor eInvoicing Adoption
  • Stu Ross, Manager Operations and Promotion
  • Breeana Pullin, Research and Data Analyst

Presenter

  • Hugh McParland, Customer Success Executive, Oracle

Meeting minutes

Administration

Board minute Action required
The minutes from the previous meeting were agreed to be true and accurate. There was one action from the previous meeting which the Chair reviewed and marked as complete.
The Chair noted that the meeting is being minuted to capture high level actions or decisions. Comments will not be attributed to individuals or organisations. Minutes are being published on einvoicing.govt.nz.
The Chair noted that no declarations of interest have been received to date.

General

Board minute Action required
The Chair gave an update on the progress of the eInvoicing Community of Practice (eCoP):
  • Representatives from Fonterra and Westpac have agreed to co-chair the meetings.
  • The last eCoP was attended by EALG member organisations along with representatives from Vodafone and Kiwibank.
  • The eCoP will meet again before the next EALG. An update on the progress of the eCoP will be given during the next meeting.
A representative from Westpac presented a case study on Westpac’s eInvoicing journey.

He summarised Westpac’s enablement journey and the benefits they have gained.

Members of the Group asked:
  • How changing payment terms has impacted working capital – Westpac noted that there has not been a noticeable impact on working capital.
  • If Westpac are transitioning any of their suppliers who currently use EDI – Westpac has not changed EDI and is only transitioning new customers.
  • If they have targets for transitioning and on-boarding suppliers – Westpac want to transition as many as possible. The reduction in overheads that eInvoicing provides is significant and allows them to move away from their older OCR system.
  • Westpac are now preparing to enable eInvoicing send capability.
  • A copy of the case study will be published on einvoicing.govt.nz.
 AP 1.1  Westpac case study to be published and shared with the Group
Stu Ross gave a presentation on MBIE’s eInvoicing marketing campaign. It will focus on accountants and bookkeepers from late November to the end of January; and then from February the campaign will target businesses.
The three ERP providers; Oracle, SAP and TechnologyOne, each gave updates on what they are doing to promote eInvoicing to support their customers who are, or plan to be, eInvoicing enabled. During the updates, two of the ERP’s noted the misconception of what eInvoicing is as an issue which should be addressed.
The Chair gave an update on MBIE’s eInvoicing journey and noted that new suppliers have recently been enabled and are sending eInvoices to MBIE.
Various members gave progress updates on their respective organisations eInvoicing journeys. Key points included:
  • Some of the organisations are progressing their plans to become eInvoicing enabled including reviewing enablement pathways and engaging Access Point Providers.
  • One organisation announced a significant ERP consolidation and upgrade programme which will include eInvoicing.
The Chair gave a general update on the progress of eInvoicing.  Key points included:
  • There has been a spike in invoice volumes largely driven by users of Xero as both senders and receivers.
  • Central Government eInvoicing is progressing with all agencies committed to achieving the volume target of 10% of invoices being eInvoices by June 2023. 
  • Wider government is also progressing with a notable increase in interest and awareness.
  • The Australia New Zealand Electronic Invoicing Board recently met.  The main focus of the meeting was adoption.
  • Peppol has been adopted by the Japanese Government.
  • The Minister of Economic Development is not currently pursuing faster payment legislation.
The Chair noted an aspiration for businesses to pay invoices within 5 working days. A conversation ensued with many Group members sharing their opinions on the feasibility and the potential impact on working capital (cash flow).  This will be added to the agenda of the next meeting. AP 1.2  Five day invoice payment aspiration will be discussed at the next meeting
The Chair gave his closing remarks. The next meeting will be scheduled for early April 2022.

Meeting closed: 12.30pm

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