Supporting CA ANZ members

eInvoicing is compliant with the IRD’s tax invoice and record keeping requirements.

The IRD website states:

"You can provide taxable supply information using an automated direct exchange through your software, such as eInvoicing”.

Taxable supply information for GST(external link) — Inland Revenue

There are more than 65 eInvoicing enabled software products and access point providers in New Zealand, with dozens more products planning to add capability in 2024.

For SMEs, eInvoicing is included free of charge to users of Xero business editions and MYOB Essentials and AccountRight. We maintain a list of eInvoicing enabled software products here:

Getting set up for eInvoicing

If your software provider isn’t on the list, please contact them to enquire about when they plan to add eInvoicing, or you can ask us. It’s possible they’re enabled but are not part of our list. If you want to use eInvoicing but your software provider is not yet enabled, check out the list of access point providers that can connect software to the eInvoicing network.

eInvoicing Access Point providers

For add-ons or plugins, eg Dext or Workflowmax, you’ll want to speak to your providers to understand which software systems are eInvoicing capable, and how (if at all) this might impact your workflow.

Sending eInvoices

If you use a second system to send invoices alongside your main accounting software, you’ll need to check whether your other software provider can send eInvoices. You can use multiple software systems to send eInvoices – it does not all need to be done through your main accounting software.

Examples:

• Currently WorkflowMax cannot send eInvoices directly, however the invoice data can be exported to Xero and sent as an eInvoice from there.
• If you or your clients use eInvoicing capable software (e.g. Invoxy) to send invoices, eInvoices can either be sent out of these systems directly, or can be sent out of MYOB/Xero.

Receiving eInvoices

If you use a second system to receive and approve/workflow invoices alongside your main accounting software (e.g. using software like Dext together with MYOB or Xero), it’s important to note that you can only register to receive eInvoices using one software provider – not both. So, you’ll want to decide whether you’d like to register to have your eInvoices received into your main accounting software, or in your workflow/approval system.

In most workflow set-ups, eInvoicing is simply another channel for getting invoice data into your accounting system. Once the eInvoice is received into your accounting system, it can be routed to your add-on software (e.g. Dext) for approval and processing. What you do with that data/how you set up your workflow is up to you.

New Zealand uses the international, interoperable Peppol eInvoicing standard that is used in 42+ countries. Many software providers support cross-border transactions and will allow you to send/receive international eInvoices – please discuss your requirements with your provider.  

eInvoices are delivered directly into your accounting system – receiving an eInvoice doesn't mean it is automatically approved or paid. For your internal approval processes, the main change may be that the eInvoice is delivered directly into your accounting system (often with a PDF attachment of the invoice), rather than being delivered into your email inbox. So you may need to adjust your approval process/workflow with this in mind.

Once an eInvoice has been sent it cannot be edited. In this case your supplier will need to send a new, updated eInvoice.

To find businesses who are registered to receive eInvoices, check the list published on the eInvoicing website. This list is updated monthly. 

Business registered to recieve eInvoices

For those trading partners not yet registered, let them know you can send eInvoices and encourage them to register themselves. Most businesses in New Zealand have access to software with eInvoicing capability to send and receive eInvoices, they just may not realise it.